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Moving to a new office can be overwhelming, no matter how small or big your office might be. It can be even more difficult than moving to a new home. If you get it wrong, it will delay the reopening of your business which would result in you losing customers.
There are multiple rooms, huge electronics, bulky office furniture, and important documents that you need to manage. On top of this, you also do not have much time to get everything done. Thus, you are likely to stress out. However, there is no need to worry as this post shares the top workplace move management tips.
Plan Early
One of the best workplace move management tips that you need to follow is planning early. There is no such thing as winging it. Hence, you must begin the planning process early. If you fail to do so, you will end up scrambling at the very last minute.
Besides, the last thing you want is to head into the office late at night and call other employees to figure out what to do. When it comes to planning, you must think about every single detail, from who will be helping with the move to the deadline for completing the work.
Create a blueprint to determine the office and common space layout. The office relocation will need to be planned out a few months before the day of the move. Do not forget to establish a budget for the move.
Appoint a Move Manager
The next thing that you need to do is appoint a move manager. Even when you are dividing the work, you still have to designate a move manager who would facilitate the move. They will be responsible for following up on every step to make sure that everything goes smoothly.
An administrative assistant is normally the best person for the job. However, you should appoint someone who has dealt with a commercial relocation in the past.
Find the Best International Moving Company
Whether you plan to move to a different city or country, you need to hire an international moving company to help you out every step of the way. This is why it makes sense to research different moving companies to find one that is worth hiring.
Reach out to at least three professional moving companies after you narrow down your list and get a quote from them. Always select a full-service moving company as it would provide the ultimate package to you that includes loading, unloading, and unpacking for much-needed peace of mind.
For the most accurate quote, invite a representative from the moving company to the office and discuss the scope of work with them. Besides, there is just so much that you can discuss over the phone.
Ask Each Employee to Pack Their Desk
The next tip that you should consider is asking each employee to pack up their desk. Everyone should be responsible for taking care of their belongings while you take care of the big stuff. Let your staff know when you need their desks packed up and encourage them to help out with the move.
Do Not Forget About IT
When it comes to office relocation, disconnecting and reconnecting all of the tech is not easy. Once you have decided the date of the move, you must discuss with the IT department to create a plan for transferring office technical equipment. It includes computers, servers, and phones.
In addition to the above, the IT department will also need to work out a plan that includes the internet plans. It is an important job that you cannot outsource. Therefore, you must get the team to work on it immediately. If there is equipment that you no longer need, you must donate or recycle it.
Learn More about the Building Rules
Getting a handle on the building rules is also necessary. Unless you are buying the entire building you are moving to, you need to learn about the building rules of the property that you plan to relocate to. You might be only allowed to move during non-business hours or early in the morning.
Moreover, you might also need to request the management of the building to use the service elevator to move the office items. Speak with the building management to learn more about their rules for a smooth move.
Diligently Label the Boxes
Another great tip that you should consider is diligently labeling the boxes. It is essential for every move. To ensure that the business can get back to work, you must carefully label each box to avoid wasting time looking for a box. It is a good idea to color-coordinate each box according to the room where it should go.
For maximum efficiency, you should label each box with a number and a location. You must also prepare a corresponding spreadsheet to ensure that everything goes smoothly. It will help save you a ton of time in the end and reduce stress.
Donate Non-Essentials
Besides donating the IT equipment that is no longer needed, you must donate all non-essentials. Whenever you plan a move, it provides you with an opportunity to get rid of the things that have no requirement in the office.
Instead, you can donate all the non-essentials to avoid moving things that are not worth moving. It will also help you save time and money. Moreover, it always feels good to donate items to others that you do not need. It should also simplify your move and ensure that you have more space in the office for new items.
Ensure A Smooth Office Relocation with These Handy Tips
After you have finished reading our post, you will know the top tips to ensure a smooth office relocation. The truth is that an office move does not need to be stressful, especially when you follow our advice. Get all the help possible by asking employees to participate.
You must bookmark our post so that you can keep coming back to make sure that everything goes smoothly. Every bit of advice could help you in ways that you cannot even imagine.
By Myrah Abrar
who is a computer science graduate with a passion for web development and digital marketing. She writes blog articles for Asia Relocation.
Member since September, 2020
View all the articles of Myrah Abrar.
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