person at notary desk stamping certificate, document, public paper
  • How to Become a Notary – Qualification, Application Process & Training

  • Published By:
  • Category: Career Advice
  • Published Date: November 11, 2023
  • Modified Date: November 11, 2023
  • Reading Time: 4 Minutes

Featured Image Caption: Person at Notary Desk Stamping Certificate, Document, & Public Paper

Becoming a notary is a great way to expand your career horizons and increase your professional opportunities. Notaries provide important legal services to the public, such as verifying signatures, witnessing the signing of documents, and administering oaths. Moreover, the role of notary has become increasingly important as more people take their transactions and paperwork online. So, if you’re interested in becoming a notary, you’re in the right place. In this article, we’ll take a detailed look at what it takes to become a notary, including the qualifications, application process, training requirements, and more.

Qualifications for Becoming a Notary

Becoming a notary is a prestigious honor that requires specific qualifications. Individuals who aspire to become a notary must be at least 18 years of age, a citizen or legal resident of their state of residency, and possess a clean criminal record. These requirements are universal across all 50 states in the United States. Additionally, a notary must complete the training depending on their state regulations, pass a written exam, and submit the application fee and fingerprint records for background check purposes. In some states, notary candidates must also obtain a surety bond to protect consumers from damages resulting from negligence or misconduct.

These steps culminate in a commission from the state, giving notaries the authority to serve as impartial witnesses in legal proceedings, administer oaths and affirmations, and officially certify documents on behalf of the state. It is important to note that notary duties and regulations may vary depending on the state. Therefore, aspiring notaries must carefully research and adhere to their state’s statutes to ensure they meet the qualifications for becoming a notary.

Application Process for Becoming a Notary

Once you’ve determined that you meet the qualifications, the next step in how to become a notary is to apply for a notary commission. The application process also varies from state to state, but generally, you will need to complete an application form, pay a fee, and submit any required documents or certificates. You may also need to have your fingerprints taken and undergo a background check. The commissioning process can take anywhere from a few weeks to several months, depending on your state’s processing times.

Training Requirements for Becoming a Notary

Some states may require you to take a notary training course before or after you receive your commission. Even if a training course isn’t required, it’s highly recommended that you take one to better understand the role of a notary, your obligations and responsibilities, and your legal liabilities. Notary training courses are typically short in duration and can be taken in-person or online. You may also consider joining a professional association or organization to stay informed of the latest laws and best practices.

Renewal and Continuing Education Requirements

Once you’ve been commissioned as a notary, you will need to renew your commission periodically, typically every four years. Some states may also require you to complete a certain amount of continuing education units (CEUs) or hours before you can renew your commission. The requirements for renewal and continuing education can vary widely depending on your state, so it’s important to stay informed of the rules and regulations to avoid having your commission lapse.


In conclusion, becoming a notary can be a rewarding career choice that offers plenty of opportunities to help others and expand your skills. To become a notary, you will need to meet certain qualifications, complete the application process, and possibly undergo training or background checks. After receiving your commission, you will also need to stay informed of any renewal and continuing education requirements to keep your commission active. By following these steps and keeping yourself informed, you can become a successful and skilled notary who serves your community with pride.

Hannah Whittenly

By Hannah Whittenly
who is a freelance writer.

Member since November, 2022
View all the articles of Hannah Whittenly.

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