party planning checklist
  • Nail Your Party With These Party Planning Ideas

  • Published By:
  • Category: Food & Beverage
  • Published Date: September 26, 2020
  • Modified Date: September 26, 2020
  • Reading Time: 4 Minutes

Featured Image Caption: Party Planning Checklist

It is easy to enjoy a party but organizing a party is a task. There’s so much to organize, plan and everything and if you leave it until the last-minute, you might mess up the celebration.

So, to make your party a blast, we have listed a checklist. Below are the things to keep in mind while organizing a party.


The first and foremost thing when you are planning for a party is the LOCATION.

You can have a party at your house, at a resort or a restaurant, at a friend or relative’s house, a rented hall, etc. Make sure you choose a location which is reachable to your guests.


Choosing a date can be difficult, so try to plan. Choosing weekends can be a good option as people will be free from most work and other plans. Choose an adequate date in advance so that people can mark their calendar.

Plan a Theme

Next step is to plan a theme. If you are planning to have a theme party, you need to think in advance so that you can inform the guess while sending the invites. If you are going to have a specific theme for your party or event like a costume party, or a colour theme party or retro style party, make sure you plan it well and inform the guests. You can also take help from online for various theme ideas.

Define your budget

Next, decide how much you want to spend. This is really important because the cost can really add up when you spend on unnecessary things. The best way to avoid overspending is to set a budget and stick to it. How much should you spend the money on your party? It is up to you, but once you set your budget, the actual planning can begin!

Guest list

The next step on the list is to make the guest list. Depending on your budget and venue arrangements, make a list of how many people and who will actually be on your guest list. Make sure you include all your near and dear ones.


The next step is sending the invites. Once you have decided the theme of the party, you can match the invites accordingly. You can always personalize an invitation as per your theme of the party. Try to include all the information for the party on the invitation, and send the invitation at least one month before the party. Remember, everyone has their own schedule, so it can be difficult to navigate during busy plans and work.

Activities and entertainment

Ahh! This is fun! What’s fun without activities and entertainment? Plan events and activities to entertain guests. List each activity and the expected time for each activity. Include fun games, music, and dance and make sure everyone is participating.

Food & Beverage

Ever heard of a party without food and beverages? No right. So, make sure your party has the best food ever. Plan the menu in advance, keeping your budget in mind. If you are buying food from a vendor, keep your food choices safe and give vendors a headcount. Consider what food items can be prepared before that day and what food items should be prepared on that day. You can also include alcohol if you are inviting guests who drink alcohol.

Let’s Party!

As the day of your party approaches, it is time for the last time checklist and final preparations. You want to make sure that everything is perfect from the theme to food you have ordered.

Don’t forget to order a cake online because what’s the celebration without a cake. Many reputed online bakeries offer delicious cakes for every occasion. All you need to do is visit online and select the cake you wish to order and get same day cake delivery in Delhi, Mumbai, Pune, Chandigarh, Bangalore, or any XYZ city you reside in.

Party planning is fun when you are ready and organized. Use these tried and tested ideas to keep the party running. With the right preparation, your party will be a blast. By using this easy party planning checklist, you will be able to have a fun and stress-free time at your fully planned party. Happy celebrations!

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