What Is Email Hosting?
Email hosting is a web hosting service that operates email servers for rent. Most web hosting providers offer email hosting services however, the email hosting services offered by web host only basic virus/spam protection, PO P3 email and some other basic features – which is always ad supported.
Small business websites you would be best served to not use this type of email hosting service as it is not will not offer the same quality experience a professional email hosting service would.
With a professional email service, you can relax because of the quality of service frees up time that can be spent attending to other business concerns; thank to your email hosting provider doing an excellent job of managing your email service. In addition, you can access your email from anywhere using your favourite email client (for example, Outlook), webmail and smart phone.
What Are The Benefits Of Email Hosting Services?
Address Book Availability: an address book provides a convenient method for users to save contacts for use at a later time. Most email hosting services provide shared and public address books with access to public network directories.
Cost-effective: email hosting is the more cost-effective option when compared to the amount of time and money that would need to be spent installing servers and hiring technical experts to maintain them. In addition, small businesses also boost the credibility with email hosting because their email address is domain linked.
Spam protection: with a professional email hosting service, your email accounts are safe from spam and malware attacks paid email service comes with spam filtering tools. In addition you also get advanced filtering mess white listing and blacklisting which allows you to define configuration for spam emails to be automatically sent to quarantine folders and not to your inbox.
Security: professional email hosting servers are encrypted using industry-standard standard security. Data that is sent or received on these servers remain encrypted whether you are logged out or logged in. Which means that sensitive data cannot be compromised or accessed by third parties. You also get secure access through IMAP or POP3 with paid email hosting solutions – usernames and passwords would be properly encrypted from email client to servers for authentication.
Email paid hosting plans ensure that your mail services are efficient and safe. For example, mail clients like Outlook Express, Apple Mail and Microsoft Outlook are supported by very reputable providers. In addition, PDAs and PCs are supported as well.
Storage Space: email hosting service providers give large storage space after sign up. Some providers will offer you a storage in GB per mailbox and other offer storage in MB per mailbox. Service providers that offer customisable email hosting plans will offer upgrade options when requested.
What Are The Types Of Email Hosting?
Cloud email hosting: small businesses with small budgets do not have the disaster recovery process and infrastructure that large companies such as Google and Microsoft have. If you are particular about disaster recovery for your email, then you will be best served by a private email cloud provider. Just like other cloud based services, cloud-based email hosting has many advantages. Top on the list are cost and operational efficiency – you would not need to purchase physical server equipment for maintenance or a higher professional IT personnel. Cloud hosting is also very flexible, you caner downsize or scale up the resources available to match your budget and user count.
POP3 Email Hosting: this type of email hosting allows you to download and store messages received from the mail server on your device. These messages are also available off-line, although you might not find some of the email messages downloaded on the server, if you cess your email from multiple devices as messages are not synced. For example, if you downloaded an email to your laptop it would not be available a smartphone..
ISP Hosting: this type of email hosting provides you with access to servers that work only for standard personal email communications. This service also allows bulk email message sending however, there is a limit on the number of emails for the ISP servers. If you intend to send a lot of bulk emails, you will be better served hiring the pieces of an independent email hosting provider or a web hosting provider.
IMAP Email Hosting: with IMAP email hosting, your mail server is synced to the software on your electronic devices which allows your emails to stay on the server even when downloaded. IMAP provides you with a uniform view of your email messages and folders across all your devices (PC, mobile phone and tablet). In addition, everything is also stored on the server-that is received, drafts and sent emails. IMAP email hosting also comes with features such as subscriptions, spam filtering, folder sharing and IDLE.
What Are The Types Of Email Services Available?
There are several types of email services that an email hosting provider would offer. The service that you should go for would depend on your needs.
Email filtering relay: email filtering relay is a great spam-fighting tool that allows you to filter spam emails if you have an in-house mail server. However, you need to outsource virus and spam security to the cloud. Email filtering relay works by receiving messages on your behalf and filtering for unwanted email and spam before forwarding those emails to your in-house server.
Basic Email Hosting: with this type of email service, IMAP hosting and POP3 can be used with email clients and also have access to webmail in your browser.
Email-Based Collaboration Services: with email-based collaborative services, your email is enhanced by additional collaborated services, some of which include task lists, calendars, folders, address books and so on that can be viewed, edited and shared by a group of users.
Professional Email Etiquettes
The way your business email messages is a reflection of your business city. Listed below are some helpful tips to guide your business or formal email composing
- Your subject line should be specific
- Always use a professional email address (domain related email addresses)
- Use professional email greetings
- Avoid replying to all
- Acknowledge prior emails in responses
- Avoid capitalisation of the subject line
- Crosscheck attachments
- Double Check the recipient’s email address
- Sign off in style
By James Cummings
who is Founder and CEO of dailyposts(.co.uk). He is a business psychologist and serial entrepreneur.